Ergonomics Explained: Why Your Comfort Matters in the Workplace

Does your back hurt from sitting all day — maybe even right now while reading this? How about your shoulders, neck, and wrists? If so, your workplace might be overdue for an ergonomics in the office upgrade. 

Chances are you’ve already stumbled upon ergonomic desks, chairs, you name it. But if you’re wondering, “What is ergonomics?” then you’re not alone. Ergonomics has become quite the buzzword these days. It often pops up in different spaces, and it can all get pretty confusing. We’re here to help clear things up! 

So let’s talk ergonomics! Below we’re diving into everything ergonomic design, including the science behind it, how it makes a difference, and tips to maximize your comfort — so you can say goodbye to “tech neck” and pesky back pains. 

At its core, if something is ergonomic, that means it's designed to be comfortable and efficient for your body rather than making your body contort to something (i.e. no bending, twisting, hunching, slouching, etc). So whether it’s an ergonomic chair, desk, keyboard, or pillow — it should feel good. 

We’re talking supportive and practical, comfy and cradled — not restrictive or stiff. 

However, ergonomics is not one-size-fits-all. Think of ergonomics like the feeling of your favorite sweater or perfectly worn pair of jeans. But just like you may love a specific pair of denim, another person may not. Ergonomics is similar. It’s key to use tools that are ergonomic for YOUR body. This is one of the many reasons we not only provide a variety of products, but also ensure many of our products have adjustable features, so you can customize the piece to fit your needs. 

For example, an ergonomic stool may be amazing for your co-worker while you may thrive in a more classic ergonomic chair. The goal is to find tools that keep your body neutral and in the “Goldilocks” (just right) zone. Meaning, that your body feels 1.) supported, 2.) aligned, and 3.) set up to do your job efficiently. If you have those three ergonomic elements checked off, then you’re probably good to go! 

While the definition of ergonomics may sound pretty straightforward, in practice it’s pretty complex. 

To take things a bit deeper, ergonomics is a science that combines cognitive psychology, anatomy, biomechanics, engineering, physiology, and design principles. It also requires awareness of preferences, tendencies, and real-world applications.  

Of course, different companies approach ergonomic design in various ways. However, there are basic key principles to follow to keep the body in a safe and supportive position for long periods. Understanding what is ergonomic involves:

• WORK IN A NEUTRAL POSITION

This means your neck is relaxed and your body is not slouching or hunching but is vertical with your upper back and lower lumbar curve supported. Sounds simple, but it can be a habit that’s hard to make. But trust us, once you get into the habit of sitting in a neutral position, your body will reap the rewards. 

• KEEP TOOLS WITHIN REACH

The idea is to make sure things you use regularly (chargers, pens, sticky notes) are within reach so you’re not bending and leaning to get them over and over again. So if you currently reach for documents on the ground on repeat, it may be time to invest in some desk storage. 

• REDUCE STATIC MUSCLE FATIGUE

If your body is in the same position all day long, you’re undoubtedly putting extra pressure on certain parts of your body. Taking breaks, switching between standing and sitting at a standing desk, and investing in anti-fatigue mats are simple ways to avoid doing this.  

• MOVE, EXERCISE, AND STRETCH

Exactly what it sounds like! If you make your workspace conducive to movement, then you’ll be doing your health (mentally and physically) a whole lot of favors. This may look like having an outdoor space to get fresh air and walk around, or making an intentional effort to do desk exercises that’ll boost your mood and productivity. 

• PROVIDE CLEARANCE AND MINIMIZE CONTACT STRESS

In other words, ensure you fit in your space comfortably so you’re not forced to change your body or maintain uncomfortable postures. 

All this to say: It takes research and work to make something feel effortlessly good. A small tweak here and there, seemingly minuscule design details, and subtle shifts can be absolute game-changers. It’s why our team often spends years perfecting our products to feel just right. 

Ergonomics in the office aims to reduce and prevent injuries and illnesses that come from pressure on muscles, nerves, and joints. For example, if a chair is ergonomically designed, it reduces stress on your spine and puts your body in an optimal position to maintain good posture, which prevents inflammation, back pain, and even headaches. 

But injury prevention and pain relief are just the start! An ergonomic design also enhances concentration, creativity, and productivity, while reducing fatigue, discomfort, and distractions. 

It’s hard enough managing all the distractions in our noisy, hyper-connected world — so ergonomics is here to help remove extra friction so you can take your productivity up a notch. 

For many, our jobs require us to be in one place for a long time. This often looks like — you guessed it — sitting at a desk in an office for 40-ish hours a week. Unsurprisingly, some of the most common workplace injuries come from muscle strains and overexertion. Plus, burnout and fatigue are often rooted in working long hours in one place.

That’s where ergonomics comes into play. The more ergonomic tools are integrated into workplaces, the more you’re set up to feel good, get your job done efficiently, and avoid discomfort. 

By understanding what is ergonomics and implementing ergonomic solutions you can work effectively and enjoyably for the long haul without getting injured. No one should have to sacrifice well-being for work. Investing in ergonomic furniture is a big step in the right direction that can cause a ripple effect on the rest of your work and life. 

Want to say goodbye to back pain once and for all and truly understand what is ergonomic? Here are practical tips to make your setup happier and healthier. Your body will thank you. 

There’s a reason our Fern Ergonomic Chair has a five-star rating. It’s comfy, supportive, and stylish – while relieving pressure from your back. We added a range of adjustable features so it’ll feel like it was made exactly for you. The cherry on top? It comes in a variety of fun colors. 

Tip: Check out reviews on the Fern from Verywell Health, Forbes, and Time Magazine. 

Sitting for long periods isn’t ideal for your health – no surprise there! Some are even calling sitting “the new smoking.” Standing desks help vary your positioning, support better posture, and mitigate chronic body pain. 

Don’t have the space for a sit-to-stand desk? Opt for a desk converter or laptop stand instead! They’re ideal for small spaces while maximizing your workstation. 

Whether your space is tiny, spacious, or somewhere in between, good lighting is crucial for maintaining focus, reducing eye strain, and keeping a positive headspace. Take a look at our collection of task lighting options, from the modern Alumina Lamp to our rechargeable and portable UMA Audio Lantern.

It sounds obvious, but tidying up and keeping your space clutter-free, helps remove barriers that can cause you to contort your body into non-ergonomic positions. So we recommend looking around your space and finding an organizing solution for your needs.

Dealing with pesky cords? Check out our magnetic chargers, wireless charger trays, and wire management baskets. Stray papers cramping your style (literally)? A paper tray may be the key you need. Random sticky notes everywhere? Our desk whiteboard will keep your notes in one place, eliminating the mess. 

The perfect complement to your sit-to-stand desk, the Ergotron Anti-Fatigue Floor Mat will help you integrate healthy movement into your day through posture and position changes. Spoiler alert: once you start using this mat, you’ll never go back. 

If you tend to get distracted easily, ask yourself how you might be able to tune out some of the noise. This might mean using a great pair of noise-canceling headphones or a Belong Territory Screen to get into a “focus zone.”

Our golden rule is: Your screen shouldn’t be further than 20-24 inches from you. What else? Your eyes should generally be level with the middle of the screen, and ideally, the top third. This will help you avoid straining your eyes and keep your body in proper alignment instead of slouching down or tilting up. Read more ergonomic monitor setup tips. 

File this under important reminders: Your posture will make or break your ergonomic setup. Even if you have the best tools in the world, your body will not be set up for comfort if you are curled over your monitor with your shoulders up to your ears. 

Our mantra is: Head over spine, shoulders relaxed, chin gently tucked. Here are more posture tips to keep in mind as you work, game, and live your life. 

By incorporating these tips, you can better understand and define ergonomics in your daily routine.

We hope you feel empowered to set yourself up for success at work and beyond. While there’s no question that working at a desk and staring at a screen for long periods can make your body feel less than great. If you’re dealing with pain and discomfort day after day, it can make an impact on your physical health, work performance, and overall well-being.  

Ergonomic furniture is made to relieve this pain AND prevent pain from happening in the first place, so you can get back to doing what you do best.

Curious to learn more about all things ergonomics? Check out the 5 surprising benefits of ergonomic chairs and simple ergonomic solutions for common problems.